Reservations/Cancellations

  • All room reservations must be coordinated through the Events Coordinator.  Reservations by Partnership & Sponsored Organizations, WSU Individuals and External Clients require a signed contract at least 14 days prior to event.  There will be no holds placed on any spaces.  A signed agreement is required to determine a reservation of space.
  • Cancellation policy and applicable liquidated damages are outlined in the reservation contract.  If a contract was not required for use of the space, the event must be cancelled at least 14 days in advance; repeated violation of the cancellation policy may result in loss of privileges. 
  • University clients can request space up to 2 years in advance; external within 1 year.
  • Any setup, teardown or cleanup to be completed by client, must be conducted within the reservation time frame.  Reservations will be implemented in increments as necessary for the particular client type and availability.  In general, client needs will be conducted on the event date and access to the event space is not guaranteed prior.  Additional fees may apply for early access requested outside of reservation time frame.
  • The Events Coordinator reserves right to relocate clients to maximize use of event space or ensure proper use of space.  Repeated reservation of James F. Dicke Hall by University Clients, in which the event space is deemed too large or unsuitable for the function, may result in loss of privileges.
  • There will be no hold for rain dates for events in outdoor locations, but James F. Dicke Hall may be considered as a rain site for university priority events, with approval, and only within 5 business days of event, based on availability.  Snow dates will be handled on a case-by-case basis and may only be scheduled in advance for university priority events.
  • Specific spaces are only available for events during time that the building is open and may not be available outside of typical, non-holiday operating hours (Monday-Friday, 7:00 am-11:00 pm & Saturday, 8:00 a.m.-5:00 p.m.).  Any client granted permission to host functions outside of these hours may be assessed surcharged fees.